Personal Information Collection Statement

1. Purposes of Collection

The Association collects your personal data for the following purposes:

• Processing and managing membership applications, renewals and member records;
• Processing and managing CPD/CME training course registrations, attendance records and credit certificates;
• Verifying membership fees, course fees and payment records;
• Sending members information about Association activities, courses, newsletters and updates;
• Responding to your enquiries, suggestions or complaints;
• Complying with legal or regulatory obligations.

2. Classes of Personal Data Collected

The Association may collect the following personal data:

• Name (Chinese and English), gender, date of birth, nationality;
• Hong Kong Identity Card number;
• Contact details (residential address, clinic address, phone, email, fax);
• Dental registration number, qualifications, year of graduation, student number;
• Recent photograph, signature;
• Payment records and proof of payment.

3. Use of Personal Data

The Association will only use your personal data for the purposes stated above or for directly related purposes. Unless we have your consent or are required by law, the Association will not use your personal data for other purposes. Where the Association intends to use your personal data for direct marketing purposes, it will obtain your consent in advance.

4. Transfer of Personal Data

The Association may disclose or transfer your personal data to the following classes of persons or organisations:

• The Association's Executive Committee and authorised staff (only as needed to perform their duties);
• Service providers for website hosting, email services, and payment processing;
• Related dental professional bodies or regulatory authorities (if necessary);
• Legal, accounting or other professional advisors;
• Law enforcement agencies or government departments (if required by law).

5. Retention of Personal Data

The Association will only retain your personal data for the period necessary to fulfil the purposes of collection, or as required by law and regulations. Member data is generally retained for 【TO BE COMPLETED】 years after membership termination; training registration data is generally retained for 【TO BE COMPLETED】 years after course completion.

6. Data Security

The Association takes reasonable technical and administrative measures to protect your personal data from unauthorised access, use, disclosure, alteration or destruction. Our systems use encrypted connections (HTTPS) to transmit data and restrict staff access.

7. Rights to Access and Correct Personal Data

Under the Personal Data (Privacy) Ordinance, you have the right to:

• Access your personal data held by the Association;
• Request correction of inaccurate personal data;
• Enquire about the Association's personal data policies and practices;
• Request that the Association cease using your personal data for direct marketing purposes.

If you wish to exercise the above rights, please submit a written request (by email or post) to the Association. The Association may charge a reasonable administrative fee to process data access requests. If you are dissatisfied with how the Association handles your personal data, you may lodge a complaint with the Office of the Privacy Commissioner for Personal Data, Hong Kong.

8. Cookies and Website Tracking

The Association's website only uses essential Session Cookies to maintain your login status and form submission functionality. The Association does not use third-party tracking tools or advertising cookies.

9. Contact Us

If you have any questions or comments about this statement or how the Association handles personal data, please contact:

10. Changes to This Statement

The Association reserves the right to amend this statement at any time. The revised statement will be published on this website and will take effect upon publication.